Event coffee planning
What goes into your coffee quote?
Start with the date, venue, guest numbers and when you’d like us serving. We’ll use those details to put together a coffee quote for your event in Johannesburg or Gauteng. If you’re still choosing between the cart, trailer and Tuk Tuk, we can help with that too.
Let’s start with how the drinks will work
You’re hosting the drinks
If you’re treating your guests, include the number of people and the serving window. If you have a budget or a number of drinks in mind, share that too. Your quote will set out the proposed setup, drinks arrangement and agreed inclusions.
Guests are buying their own
For a market, school or public event, tell us about attendance, trading hours and the vendor terms. That includes any stall fee or revenue-share arrangement.
What to send us
- Correct date or date range.
- Venue and suburb.
- Expected guest count.
- Serving start and end time.
- Trailer, cart, Tuk Tuk or a recommendation.
- Hosted drinks or customer-paid sales.
- Menu, branding and dietary notes.
- Power, water and access limitations.
A few common questions
Is there a set hire price?
The quote depends on your event. The setup, venue, serving times, guest numbers and menu all help us work out what’s needed. Send those details so we can give you a quote for your day.
Which coffee setup should I choose?
The cart suits indoor venues and tighter spaces. The trailer is an option for outdoor events with room and access, and the Tuk Tuk is another mobile coffee bar where the venue layout suits it. See the three setups or send us a photo of the space.
Do I need the final guest count before enquiring?
An estimate is fine to start with. Tell us what you know and update us as your plans come together, so the final arrangement can reflect the event.
How much time should we allow for setup?
Please allow about an hour before service starts so we can set up and get all the machines up and running. Let us know when we can arrive, as stairs, loading access and the serving position may mean we need a little longer. We’ll confirm the setup window with you when booking.
Can you serve a multi-day event?
Yes. Include every date and the serving hours for each day, plus any overnight access or pack-down arrangements.
Can we ask for a particular menu?
Tell us which drinks you have in mind and any dietary requirements. We’ll confirm what’s possible for your setup and serving arrangement before you book.
Does sending the form confirm a booking?
Sending an enquiry starts the conversation. We’ll review the details and agree the price, serving arrangement and booking with you.
Planning a wedding coffee bar, a corporate event or a school, market or sports day? Those pages have more detail for each kind of event.